PERSONAL DATA PROTECTION ACT 2010 NOTICE
This Notice is issued pursuant to the Personal Data Protection Act 2010 (“Act”) (“Privacy Notice”). It explains the type of data we, the Sultan Azlan Shah Foundation, collect or have collected, how we collect the data, the purposes of processing such data, the parties we disclose or have disclosed the data to, and the choices available to you including how to access and correct such personal data.
Personal Data which we collect from you
When you submit your scholarship application, we would or may need to or may collect, record, hold, store, use and/or carry out any operation on including organising, consulting on or disclosing (“process”) your personal data (sensitive or otherwise) which may include the following (“Personal Data”):
Name, national registration identification card number, company / business registration number, passport number, photograph, e-mail address, postal address, age, telephone number, mobile number, facsimile number, nationality, and all other related information necessary and incidental to the scholarship application.
​
How we collect Personal Data
We collect Personal Data through information or comments you have provided to us by whatsoever means and/or in whatsoever manner.
Please note that your IP address may be logged in our server when you visit our website. Through your IP address, we may be able to identify the geographic area from which you are accessing the website. However, we do not generally link your IP address to anything that can enable us to identify you unless it is required by any applicable law.
We take all reasonable measures needed to ensure the security and confidentiality of your Personal Data. We will only retain your Personal Data for as long as necessary to fulfil the purpose(s) for which it was collected or to comply with any legal, regulatory or internal requirements.
Purposes for which we process Personal Data
We process your Personal Data for purposes which may include:
(a) to process your scholarship application;
(b) to respond to any enquiries and feedback from you;
(c) for and/or in connection with complying with laws and regulations including requirements of any government or quasi-government or regulatory authorities or court of law;
(d) for and/or in connection with all other purposes necessary and/or incidental to the scholarship application and all purposes necessary for or related to any of the above purposes.
To whom we disclose Personal Data
When processing your Personal Data, we may disclose such Personal Data to the following persons:
(a) personnel within our organisation including any of our trustees, directors, agents and employees on a need-to-know basis;
(b) our lawyers, consultants, advisers, or agents who are under a duty of confidentiality to us;
(c) government or quasi-government and regulatory authorities in Malaysia.
We may process your Personal Data including contacting you for the purpose(s) stated herein via telephone calls, text messaging, emails, post, facsimile, social media or by whatsoever form of available modes of communication.
Accessing and updating your Personal Data
Under the Act, you have the right of access to your Personal Data upon payment of a prescribed fee unless compliance is refused under the Act. We will notify you of the reasons for not being able to accede to your request. We may also exercise our discretion in allowing the corrections requested and/or may require further documentary evidence of the new data to avoid fraud and inaccuracy.
You may also withdraw your consent or restrict the purposes and methods in which we process your Personal Data and the personal data relating to other persons who may be identified from your Personal Data.
If you have any questions regarding our Privacy Notice or if you wish to request access to your Personal Data or correct your Personal Data or withdraw your consent or restrict the purposes and methods in which we process your Personal Data, you may send your request in writing to us by email to info@sultanazlanshah.com.
Please note that notwithstanding the withdrawal of your consent, we may still process your Personal Data under circumstances permitted by law.
We update our Privacy Notice from time to time
We review and update this Privacy Notice from time to time to reflect the changes in law and business practices. We would advise you to obtain the latest version of our Privacy Notice by contacting us to ensure that you are familiar with the latest version. By continuing to engage our services after communication of our latest Privacy Notice, you are deemed to have accepted and consented to the revision and update contained therein
Impact of non-provision of Personal Data
Please note that in the event your Personal Data is not supplied or is insufficiently supplied to us, your application may not be accepted and we may be unable to process your scholarship application or your request for information may be denied.
Please further note that if you withdraw your consent or restrict the purposes and methods in which we may process your Personal Data, we may not be able to continue to process your scholarship application or provide you with information requested.
Personal Data of third parties
You hereby confirm that you have obtained the consent from the person(s) whose personal data may be given to us by you or identified from your Personal Data which may be processed by us for the purposes stated herein including disclosure to the parties stated herein.
Your consent
Please take note that by accepting these terms herein, you hereby agree with and consent to us processing and continuing to process your Personal Data in accordance with these terms.
English version to prevail
In the event that there is a conflict or inconsistency between the English version and the Bahasa Malaysia version of the Personal Data Protection Act 2010 Notice above, the English version shall prevail.